SKAGIT COUNTY
REQUESTS FOR BIDS
Campground Reservation system for our Parks Department
The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified Proposers to provide Skagit County with a Campground Reservation System (“CRS”). The ideal Proposer will be an established industry-recognized solution for the CRS that meets Skagit County’s specific requirements, as documented in this RFP and within the budget available to Skagit County.
Background
Skagit County Parks and Recreation currently have 3 campgrounds in East County. Howard Miller Steelhead Park (HMSP), Sauk Park, as well as Grandy Lake Park. We also have camping at our Fairgrounds. In addition to Campgrounds, we also have Picnic Shelters that are rentable. Currently our reservation system is all by hand and with the use of an outdated camp software “Campmaster”. Customers call for reservations and leave messages. During weekends, poor staff response time can often cause some customers to not get the responses they need in a timely manner. Additionally, there is no tracking system available to other parks staff to properly assist customers regarding camp reservations because everything is done via phone. With new software, there would be a way for people to see how many spots are available and when they are available so they can plan their trips without taking time from Parks maintenance staff.
Communication
It is the responsibility of the Proposer to read and understand all parts of the Request for Proposals. All communications regarding this Request for Proposals from Proposers and other interested parties must be directed through:
Michael Almvig
Skagit County Information Services
1800 Continental Place
Mount Vernon, WA 98273
(360) 416 - 1101
E-MAIL: rfp@co.skagit.wa.us
The individual identified above is the sole point of contact for any inquiries or information pertaining to this RFP.
This request for proposals will be managed according to the following schedule:
Proposals Available on Skagitcounty.net April 16, 2024
Deadline for Proposer Letter of Intent May 10, 2024 3:30 PM (PST)
Deadline for Proposer Questions May 10, 2024 3:30 PM (PST)
Deadline for Response to Proposer Questions May 14 , 2024 4:30 PM (PST)
Deadline for receiving Proposer’s Proposal May 16, 2024 3:30 PM (PST)
Anticipated Final Proposer Selection June 13, 2024
Letter of Intent
All Proposers intending on submitting a proposal to this RFP are required to submit a letter of Intent to bid per the schedule above. The letter should identify the following information:
Company Name
RFP Contact for Company
Address for Company Contact
Phone Number/Fax Number for Company Contact
E-mail address for Company Contact
The Letter of Intent must be electronically mailed. The letter does not commit the Proposer to respond to the RFP. All Proposers who have submitted a letter of intent will receive notification of proposal changes or responses to questions submitted by other competitors.
Electronic mail letter of intent shall be sent to rfp@co.skagit.wa.us. Once your letter of intent is received you will receive a confirmation via electronic mail. Each letter of intent shall identify the electronic submission by submitting the proposal with the phrase:
“Skagit County CRS RFP Letter of Intent” in the Subject area of the electronic message.
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